Hardcopy – The Librarian will be responsible for the storage of the hard copy documents. These include official correspondence, samples, proposals, research material, and licenses.
Electronic Library – Distinctive numbers are allocated to the documents in database.
Profile Management – the profile of the document is used to manage and trace documents.
Standards For Document Designation
The principles used for the identification of documents will be as follows:
Names should be distinctive
Documents that are frequently updated must contain the date and version number e.g., Orientation Plan version 2
